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Frequently Asked Questions - Management Company Categories

Homeowner What is a 'management company,' what do they do, and how do I reach them? What is a homeowner's association? What are the CC&R'S? What are the Bylaws? What is the Board of Directors? Are there any other rules? If I am having a problem with a neighbor for a violation of the Policies and Guidelines, what can I do Are Board Meetings open to all residents? If so, where and when are they held? If I want to serve on a committee, how do I find out what committees are active and how I can get involved? What is my assessment? How is the amount of my assessment determined? Will my assessment go up? What happens if I don't pay my assessment?

Answers

Homeowner Question: What is a 'management company,' what do they do, and how do I reach them?   Answer: A management company is contracted by the Board of Directors to provide such services as: collection of assessments, supervision of subcontractors, obtaining bids for subcontracted services, providing financial statements and collection reports, as well as a general clearing house for problem solving, communications with homeowners and the Board of Directors and to serve in an advisor capacity. The management company reports directly to the Board and all decisions are made by a majority vote of the Board of Directors. The management company may be reached online through the Management Office page on this website or by phone from the numbers listed on the Contact Us page on this site.   Back to top Question: What is a homeowner's association?   Answer: : It is a non-profit corporation registered with the State and managed by a duly elected Board of Directors. Its purpose is to maintain all common areas and to govern the community in accordance with the provision of the legal documents: CC&R's, Bylaws, and Articles of Incorporation. The governing legal documents for the association must be made available to every homeowner. The corporation is financially supported by all members of the homeowners association. Membership is both automatic and mandatory.   Back to top Question: What are the CC&R'S?   Answer: The Covenants, Conditions and Restrictions (CC&R's) are the governing legal documents that set up the guidelines for the operation of the planned community as a non-profit corporation. The CC&R's were recorded by the County recorder's office of the County in which the property is located and are included in the title to your property. Failure to abide by the CC&R's may result in a fine to a homeowner by the Association. The governing legal documents for the association must be made available to every homeowner.   Back to top Question: What are the Bylaws?   Answer: The Bylaws are the guidelines for the operation of the non-profit corporation. The Bylaws define the duties of the various offices of the Board of Directors, the terms of the Directors, the membership's voting rights, required meetings and notices of meetings, and the principal office of the Association, as well as other specific items that are necessary to run the Association as a business.   Back to top Question: What is the Board of Directors?   Answer: The Homeowner's Association is a corporation and therefore a governing body is required to oversee its business. The Board of Directors is elected by the homeowners, or as otherwise specified in the Bylaws. The limitation and restrictions of the powers of the Board of Directors is outlined in the Bylaws of the Association   Back to top Question: Are there any other rules?   Answer: Most associations have developed Rules and Regulations as provided for in the CC&R's and adopted by the Board of Directors. Rules are established to provide direction to the homeowners for common courtesies with regard to parking, vehicles, pets, pool use, pool hours, etc. In addition, your Association will adopt Architectural Guidelines with procedures for submitting requests to make exterior changes to your home. Such changes may include patio covers, decks, landscaping, exterior color changes or extensive interior changes and additions. These rules and guidelines are set up to maintain the aesthetic value and integrity of the community on behalf of all owners, and hopefully protect the market value of your investment as well. Violations of these rules may result in action by the Board of Directors and a fine. In addition, if you proceed with an exterior improvement or change, without written approval of the Board of Directors, or Architectural Committee, as applicable, you may be required to remove or correct the alteration and/or be fined for the violation.   Back to top Question: If I am having a problem with a neighbor for a violation of the Policies and Guidelines, what can I do   Answer: If residents cannot resolve a situation between themselves, then turn to your Association. Should you have a situation that does not appear to be resolved through neighborly means, and you are willing to actively participate in the enforcement provided by the Policies and Guidelines, you may complete a Covenant Violation form online. The Violation form may be found within the Contact Us page on this site. If the situation is deemed in violation of the Policies and Guidelines, the Board of Directors will institute the enforcement policy. Your continued assistance may be required.   Back to top Question: Are Board Meetings open to all residents? If so, where and when are they held?   Answer: Yes. Notice of the time and place of any regular board meeting will be noted in the community newsletter, online on the Calendar page or via other communication method.   Back to top Question: If I want to serve on a committee, how do I find out what committees are active and how I can get involved?   Answer: Your Association should inform you of the status of current committees organized and committee contact information. If you are interested in volunteering, please contact the committee chair or fill out the general requests and questions form found on the Contact Us page of this site.   Back to top Question: What is my assessment?   Answer: The assessment is the periodic amount due from each homeowner to cover the operating expenses of the common area and provide for reserve funds for replacement of common facilities in future years. The Bylaws of your Association will state when assessments are due. If your Association has adopted a collection policy, it should cover any late fees that may be assessed by your Association, any loss of privileges applicable to homeowners not in good standing, and the order in which payments from homeowners are applied to their account.   Back to top Question: How is the amount of my assessment determined?   Answer: The State typically requires an initial budget from the developer for each community that a developer proposes to build. This budget is set upon specific guidelines for utilities, landscaping, administration, etc. Reserve funds are monies set aside for future expenses due to the life expectancy of certain items, such as lighting, street resurfacing, pool equipment, etc. These amounts are then divided by the number of units built in a given phase of the development. Subsequent budgets are developed by the Board of Directors and adjusted periodically to meet anticipated expenses.   Back to top Question: Will my assessment go up?   Answer: There is no concrete answer to this. Typically the Association’s Bylaws provide for annual increases. The Bylaws may state that the increase may not to exceed a certain percent per year without the vote of the membership. The Board of Directors may approve an increased budget, increasing your assessment up to this percentage in order to cover increased costs of operating and maintaining the common area and sufficient reserve funds.   Back to top Question: What happens if I don't pay my assessment?   Answer: The maintenance and management services incurred by the Association are dependent upon timely receipt of the assessments due from each homeowner. Late payments will result in a late fee being assessed to your account if payments of assessments are not received by the due date. The Association’s policies will state additional action that may be taken by the Association.   Back to top

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